Who operates CareerOS
CareerOS is operated by CareerOS Operator, registered at Registered business address to be confirmed.
Company number: Company number to be confirmed. Contact: privacy@example.com.
Information users provide
When you register and use CareerOS, you may provide:
- Account and profile information, such as your name, email address and password.
- Career history, including roles, responsibilities, projects, achievements and skills.
- Application content, CV sections, cover letters and interview answers generated or edited within the service.
Technical and security information
We collect session and authentication information through essential cookies and server logs. This helps us keep the service secure, maintain sessions and diagnose operational issues.
How information is used
We use the information you provide to operate CareerOS, build your career profile, generate documents you request, improve the service, and communicate with you about your account.
Career records remain private to your account unless you choose to export or share them.
AI service providers and processing
Some CareerOS features, such as the project story builder and application drafting tools, may send the information you provide to an underlying AI service provider. The provider acts as a processor and handles data only as needed to generate the requested output. Prompts and generated responses may be logged to improve the service. You can avoid AI features by entering and editing content manually.
AI-generated content is processed based on the information you enter. Generated results are stored only when you choose to save them. You can avoid AI features by entering and editing content manually.
Legal bases for processing
We process personal data on the basis of performing our contract with you, pursuing legitimate interests in operating a secure and useful service, complying with legal obligations, and, where required, obtaining your consent.
Data sharing and processors
We do not sell your personal data. We share data only with trusted processors that help us operate CareerOS, such as hosting and AI providers, under appropriate contracts and safeguards.
International data transfers
Where our processors operate outside the United Kingdom or European Economic Area, we put in place safeguards such as standard contractual clauses or adequacy decisions to protect your data.
Data retention
We retain your account and career information for as long as you maintain an active CareerOS account. If you delete your account, we remove or anonymise your data within a reasonable period, unless we are required to retain it by law.
Account deletion
You can request account deletion through your account settings. When available, deletion will remove your profile and career data from active systems.
User data rights
Depending on your location, you may have the right to access, correct, delete, restrict or object to processing of your data, and to receive a copy in a portable format. To exercise these rights, contact us using the details above.
Cookies and session technology
CareerOS uses essential cookies for authentication and session management. These cookies are necessary for the service to function and are not used for advertising or analytics purposes unless those features are explicitly enabled.
Email communications
We send account-related emails such as registration confirmation, password resets and security notices. If you choose to receive them, we may also send occasional product updates and career tips. You can withdraw marketing consent at any time.
Children’s privacy
CareerOS is not intended for users under 16 years of age. We do not knowingly collect data from children.
Security
We use industry-standard measures to protect your account, including encrypted passwords, secure connections and access controls. No service is completely secure; you are responsible for keeping your password safe.
Policy changes
We may update this Privacy Policy from time to time. We will notify you of material changes through the service or by email.
Contact and complaint information
For privacy questions or complaints, contact privacy@example.com.